Choosing Software

Does med spa software have built-in consent forms?

Yes, though it is often on a higher plan or sold as an add-on. Med spa consent form software should attach the consent to the treatment, capture a real signature, and file the signed copy on the client record. Bella Booking includes it on the Professional plan.

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Four things to check in med spa consent form software

A med spa collects consent per treatment, and often several treatments deep into a course. That puts more weight on "built-in" than a reception-desk intake form does. Four checks tell you whether the form builder in front of you was designed for that.

Check	What good looks like	How to test it in a trial
The signature is real	The client draws a signature that is stored with the answers, with a typed-name option for anyone who cannot draw one	Complete a form on a phone and open the stored submission
The form knows the treatment	You attach the form to the specific service, so a filler appointment sends the filler consent	Attach a form to one service, book that service, and watch what arrives
It sends itself	The form goes out on its own when the appointment is confirmed, without anyone remembering to send it	Book the service and check the inbox without touching anything
It comes back to the right place	The completed form lands on the client record against the appointment it was sent for, and any photo uploaded inside it lands there too	Upload a photo in the form, submit, then open the client

The fourth one decides whether the form is any use six months later. A signed PDF sitting in an inbox is not a record you can find when a client asks what they were told before their first treatment.

Per treatment, or once per client

A med spa needs both. The medical history and the photo release are collected once and updated when something changes. The treatment consent for injectables, laser or a peel is signed again every time, because the areas treated, the product used and the client's current medication are different on each visit.

In Bella Booking that is a setting on each form. Frequency is either every appointment or once per client. A form set to once per client stops being issued as soon as that client has completed it, so a returning client is not asked to re-sign their intake before every visit. A form set to every appointment is issued fresh each time, which is what a per-treatment consent needs.

Build the two separately rather than as one long form. A short per-treatment consent gets read. A twelve-page combined intake and consent gets scrolled past and signed at the bottom, which is the opposite of informed consent.

Consultation first, then consent

If you do not want a new client booking injectables straight off your website, Bella handles that with prerequisite services. You list the consultation as a prerequisite on the treatment, and choose whether the client must have completed it or simply have it booked. Until the rule is met, the treatment cannot be booked online. Your team can still book it from the dashboard when the consult happened in the room.

The two features stack. The consultation carries the medical history form, the treatment carries the treatment consent, and each one is issued when its own appointment is confirmed. For the full setup, including how multiple prerequisites combine, see the consultation-first booking question.

How it works in Bella Booking

Digital forms sit on the Professional plan. Once they are on, the setup for a treatment consent is four steps and then nothing.

1Build the form. Short text, long text, single and multiple choice, dropdown, yes/no, an information block for the risks and aftercare wording, a signature field, and a file upload field.
2Link it to the services it belongs to. A single injectable service, a group of laser services, or a treatment bundle. You can also apply one form to every service, which suits a general intake.
3Choose the frequency: every appointment, or once per client.
4Turn on auto-send.

From then on, when an appointment for a linked service is confirmed, Bella creates the submission and emails the client a link, and texts it too if you have the SMS channel switched on for form requests. An online booking that needs no deposit, no card on file and no approval confirms on the spot, so the form usually goes out within seconds of the client booking it. The link opens without a login or a client account, so nobody has to create a password before they can sign.

Completed submissions sit on the client record and against the appointment they were issued for, so the practitioner opens the client and sees what was signed and when.

Photos and ID collected inside the form

The file upload field takes JPEG, PNG and WebP images and PDFs, up to 20 MB per file and 10 files per question. That covers a photo of the treatment area, a photo ID, or a referral letter, collected at the same moment as the consent rather than chased afterwards.

When the client submits, every uploaded file is also filed on their client record, labelled with the form it came from and linked to the appointment. From there a treatment photo can be filed as Before, After, Progress or Reference, compared side by side with another photo, and marked up with a pen, arrow, box or text label. The annotated version saves as a separate file and the clean original stays untouched, which is the behaviour you want when the marked-up copy is a planning sketch rather than the record.

Photo consent is its own question. Being able to store a before-and-after image is not the same as having permission to publish it, so keep a separate marketing-use question on the form and treat the answer as the permission.

Walk-ins and the client who never filled it in

Auto-send covers the booked client. It does not cover the person who walks in for a consultation, or the one who ignored three texts and is now in the chair. Bella has a counter path for both: a team member opens the form, picks the client, and fills it in for them on a tablet or the front-desk screen. Nothing is emailed, no login is involved, and the client still signs it on the device.

Every completed submission records whether a team member filled it in or the client completed it themselves. That distinction is worth having on the record, and it is not something you can reconstruct later from a PDF.

Which plan the forms sit on

Among platforms that sell to med spas, the interesting difference is usually which plan forms land on. Entry tiers often leave them out. Go and find forms on the pricing table for the tier you would actually buy, and read the add-ons list underneath it.

Bella Booking includes digital forms, signatures, auto-send and the counter fill on the Professional plan, with no separate form fee
Boulevard sells Forms as an add-on starting at US$65 per month per location, and includes it on its top Prestige plan (checked 2 September 2026)
GlossGenius lists "Forms & Waivers" on its Gold plan and above, including both of its Medspa & Aesthetics plans (checked 2 September 2026)
Mangomint lists "Forms & Charting" among the features every plan includes, and its separately priced add-ons are Phone, Marketing, Payroll and Locations (checked 2 September 2026)

Those four were read from each vendor's own pricing page on 2 September 2026, and pricing pages move. Open the current one before you decide anything. For a wider view of which platforms have a form builder at all, see the consent forms comparison at bellabooking.com/compare-feature/consent-forms which covers 15 booking systems.

What consent forms do not cover

A consent form records what the client agreed to. A good form builder is still not a clinical records system, and it is worth being clear about where Bella stops. Bella runs the appointments, payments, client relationship and treatment journey of a med spa. Forms includes one SOAP note form template. There is no HIPAA Business Associate Agreement, no medical director sign-off step, no prescribing, and no lot, batch or expiry tracking for injectables. The security and compliance page in Bella's product documentation says the same thing, and it is worth reading before you shortlist anything.

If your practice needs charting and prescribing, that is a clinical platform and a separate purchase. If you already run one and want the booking, consent, payments and treatment-plan layer around it, that is the shape Bella fits. The booking software versus practice management question walks through where that line falls.

Nothing here is legal advice. Consent requirements vary by treatment and by jurisdiction, and what a form must say is a question for your professional body, your insurer and your own adviser.