Professional Booking Software for Beauty Clinics
Manage consultations, treatments, and client care with specialised software designed for aesthetic clinics and beauty clinics.
Beauty clinics and aesthetic clinics require professional-grade management software that handles complex treatment protocols, extended consultations, and detailed client records. Bella Booking is purpose-built for aesthetic professionals offering services like laser treatments, injectables, skin therapy, and advanced beauty procedures. Our system manages multi-step treatment plans, tracks before-and-after photos, handles consent forms, and maintains detailed treatment histories. Schedule consultations separately from procedures, manage practitioner-specific bookings, and integrate secure payment processing for deposits and treatment packages. With automated client reminders, treatment follow-ups, and comprehensive reporting, you can focus on delivering exceptional aesthetic care whilst we handle your administrative workflow.
Features
Tools for your beauty clinic business
Designed to address the specific needs of beauty clinic businesses.
24/7 Online Booking
- Let clients book clinic appointments anytime through your branded booking page. Collect intake information during booking.
Consent Forms & Document Storage
- Attach consent forms, medical documents, and before/after photos to client profiles. Secure storage with easy access during treatments.
Deposits for High-Value Treatments
- Require deposits (fixed or percentage) for expensive procedures. Set service-specific cancellation policies with automatic refunds via Stripe.
Client Notes & Medical History
- Store detailed client notes including medical history, allergies, contraindications, and health information. Ensure safe treatment delivery.
Automated Reminders & Confirmations
- SMS and email reminders with one-click confirmation links. Reduce no-shows and keep clients informed about pre-treatment requirements.
Service Bundles & Treatment Packages
- Create treatment bundles combining consultation + sessions + follow-up with custom pricing for comprehensive treatment packages.
Specialist Matching
- Match clients with qualified practitioners based on treatment type and client preferences. Assign services to specific team members.
Comprehensive Reporting
- 9 detailed reports including practitioner utilisation, treatment revenue, cancellation analysis, and client retention metrics.
Professional Clinic Management Made Simple
Beauty clinics using Bella Booking benefit from comprehensive document storage for consent forms, no-show protection with deposits and cancellation policies, and detailed medical history tracking. Our service bundles help you sell treatment packages, while reporting tracks practitioner performance.
FAQ
Frequently asked questions
Can we store consent forms and medical documents?
Yes. Attach files including consent forms, medical documents, and before/after photos to client profiles. Supported formats include PDF, DOC, DOCX, JPG, PNG, WEBP, and more (max 5MB each). Files are stored securely and easily accessible during appointments.
How do deposits work for expensive treatments?
On the Professional plan, require deposits (fixed amount like $100, or percentage like 25%) when clients book online. Set service-specific policies—for example, require 50% deposit for laser treatments but no deposit for consultations. Automatic refund processing via Stripe.
Can we track medical history and contraindications?
Yes. Store detailed client notes including medical history, allergies, contraindications, and health information. Notes are accessible when booking appointments and help ensure safe treatment delivery.
How do service bundles work?
Create bundles combining multiple treatments into one package with custom pricing. For example, a facial bundle might include consultation, treatment, and follow-up services. Clients book the entire bundle in one transaction.
Can clients choose their practitioner?
Yes. Clients can view available practitioners and book directly with their preferred professional. Assign services to specific practitioners based on qualifications.
How do automated reminders work?
Configure SMS and email reminders before appointments. Customise templates with variables like client name, date, time, and services. Include pre-appointment instructions and confirmation links.
What reports are available?
Nine reports including Appointments Summary, Cancellations, Sales Summary, Practitioner Sales, Practitioner Utilisation, and more. All support date filtering and CSV export.
Can clients book consultations separately from treatments?
Yes. Create separate services for consultations and treatments with different durations, prices, and deposit requirements. Clients can book each independently or combine them.
Explore Features
Everything you need to run your beauty clinic
Ready to improve your beauty clinic business?
See how Bella Booking can help you manage your beauty clinic business more efficiently.
Australian-owned business. Sydney-based support team.