Manage Your Team Schedules and Permissions
Set working hours, manage time off, and control what each team member can access. From solo operators to large teams.
Team management covers scheduling, permissions, and day-to-day coordination of your staff. Set default working hours for each team member by day of the week, then add custom hours for specific dates when schedules vary. Manage time off requests including annual leave, sick leave, and personal leave. Control access with role-based permissions: Owners have full access, Admins can manage most settings, and Team Members have configurable permissions for clients, services, and reporting.
What's included
Key capabilities of team management
Default working hours
Set recurring weekly schedules for each team member. Define start and end times for each day, including split shifts.
Custom hours for specific dates
Override default hours for particular dates. Set custom schedules for events, adjusted hours, or one-off changes.
Time off management
Track annual leave, sick leave, and personal leave. Supports all-day or partial day time off. Blocks availability automatically.
Team schedule view
Visual grid showing all team members' schedules at a glance. View 1-week or 2-week periods.
Role-based permissions
Three roles: Owner (full access), Admin (manage most settings), Team Member (configurable access).
Pricing tiers
Create pricing tiers (e.g., Junior, Senior, Master) and assign team members. Charge different rates for the same service based on experience.
Online booking visibility
Control which team members appear in online booking. Hide team members from clients whilst keeping them in your scheduler.
Calendar feed
Team members can subscribe to their appointments in external calendar apps (Google Calendar, Apple Calendar, Outlook).
Profile photos and colours
Upload team member photos and assign scheduler colours for easy visual identification.
How team scheduling works
Add team members
Create profiles for each team member with their name, email, and role.
Set default schedules
Define working hours for each day of the week. Add break times if needed.
Manage variations
Add custom hours for specific dates or mark time off for leave.
Availability syncs automatically
Online booking and scheduler reflect current availability based on schedules and time off.
Plan availability
Feature
Starter
Professional
All prices in AUD, GST included. No currency conversion fees.
Frequently asked questions
How many team members can I add?
Starter plan supports up to 3 team members. Professional plan supports unlimited team members.
How do pricing tiers work?
Create tiers like Junior, Senior, or Master. Assign team members to tiers and set different prices for the same service based on tier. When clients book online, they see the price for their selected team member.
Can team members have their own login?
Yes. Each team member can have their own email login with permissions based on their role. They receive an onboarding email to set up their access.
How does time off affect online booking?
When a team member has time off, their availability is automatically blocked in online booking. Clients cannot book appointments during those periods.
Can I hide team members from online booking?
Yes. Each team member has an "online booking visibility" toggle. Hidden team members do not appear to clients but remain visible in your internal scheduler.
Related features
Ready to try team management?
Start your free trial today. No credit card required.
Australian-owned business. Sydney-based support team.